Artificial Intelligence | News | Insights | AiThority
[bsfp-cryptocurrency style=”widget-18″ align=”marquee” columns=”6″ coins=”selected” coins-count=”6″ coins-selected=”BTC,ETH,XRP,LTC,EOS,ADA,XLM,NEO,LTC,EOS,XEM,DASH,USDT,BNB,QTUM,XVG,ONT,ZEC,STEEM” currency=”USD” title=”Cryptocurrency Widget” show_title=”0″ icon=”” scheme=”light” bs-show-desktop=”1″ bs-show-tablet=”1″ bs-show-phone=”1″ custom-css-class=”” custom-id=”” css=”.vc_custom_1523079266073{margin-bottom: 0px !important;padding-top: 0px !important;padding-bottom: 0px !important;}”]

Bringing Collaboration to the Midmarket

filecloudContent collaboration remains a relatively new process following the advent of cloud computing and storage. While for years, we have heard about digital transformation, cloud storage and the development of online file sharing solutions, many individuals still store files locally on personal computers by default.

Although this practice is beginning to change, there is a steep learning curve around the issues the midmarket contends with.

Midmarket organizations struggle with secure collaborative content practices. While many larger and smaller businesses have made digital transformations, those in the midmarket suffer from a more complex business environment than their smaller counterparts, while not quite having the same funding resources as the larger enterprises. At the same time, transitioning to fully digital processes requires more than mere funding.

Several basic issues persevere to prevent the midmarket from enjoying the efficiencies of online collaborative tools. Here are several solutions to the most common issues to unleash productive and secure collaboration:

Secure Sharing

Every day, new security threats appear, and the midmarket arena is no exception. In fact, 62 percent of cyber-breach victims happen to be mid-sized businesses. And while this statistic considers other threats beside insider threats—like ransomware, hackers, phishing and more—the right collaboration tools can deliver peace of mind when it comes to securing content around cross-functional processes designed to support business performance.

In terms of file sharing, one of the biggest problems is when something is shared that isn’t supposed to be shared—for example, intellectual property, personal data or especially confidential business data. This sort of inadvertent sharing exposes organizations to bigger risks and while collaboration certainly can benefit a business from a productivity perspective, the modern organization needs to find balance on security. The right content collaboration system, however, can account for this sort of issue.

For example, when sharing a file out of the folder, some systems can be configured to scan the shared information and provide warnings when necessary—“This document has credit card info, are you sure you want to share it?” it might ask.

The basic answer is that your chosen content collaboration or file sharing solution needs good administrative controls, so you can determine who can share what, when and to whom. Perhaps you limit sharing to only those members of your organization. Additionally, simply instituting an auto-stop sharing policy—where after a certain amount of time a link expires—can help prevent information from making its way into the wrong hands further down the line.

Read More: Oracle Retail Recognized as a Leader in Point of Service in Independent Research Report

Finding Files

Effectively using a content collaboration system can be a challenge in its own right. When multiple individuals are accessing the same content at the same time, you need a system that can not only handle versioning properly but also one that helps disparate teams and team members find the right content at the right time.

For example, the marketing team may be working on creating a presentation and they want to know the latest functionality of product offering. One member may not know which document to start with, and if your chosen solution only shows them the latest files, instead of the most relevant, they may end up re-doing work or starting from the wrong point. This can obviously lead to a disconnect and is counterproductive for teams.

Any content collaboration platform or enterprise file synchronization and sharing (EFSS) solution must have high-quality search capabilities that can search documents based on content, not just file names and dates. In addition, it should have data management capabilities that take into account information such as when the document was uploaded or created and the ability to set up proper tags. These features can show who is currently viewing or editing a document.

While users have become accustomed to creating file folder structures and storing content that way, not everyone goes about this the same way.

To make things easier, a system needs to be able to use automatic content tagging and context instead.

A metadata management system allows searching based on name, extensions and more. When it comes to putting files in correct places, leaving an archive to discipline will always lead to failure.

Related Posts
1 of 5,289

When it comes to selecting an EFSS that empowers individuals to collaborate better, a few rules to guide you:

Read More: The Promise and Potential of AI for the Insurance Industry

Choose Ferrari Over Ford

Choose a collaboration solution that offers good customization (logo, background image, branded email templates, etc.,) options to broadcast your brand. Collaboration solutions are a great vehicle to spread brand awareness among your partners, customers, and employees. Why lose this opportunity to put your name out there?

SaaS is Not Always Sassy

When it comes to content collaboration, SaaS solutions are dime a dozen. But don’t follow the herd blindly. They are not always the panacea for all your collaboration ills. Evaluate where your data, applications, and users are located, take stock of your existing investments in in-house infrastructure and choose the deployment option (on-premise or SaaS) that meets your needs. It always makes sense to keep your content collaboration solution closer to your data, apps, and users. In such scenarios, an on-premise solution may be the best fit for your requirements.

On the contrary, cloud-based SaaS options may be a good fit if you are doing a greenfield project.

Read More: Insurtech: the new AI disruption is hitting insurance

It Takes Two to Tango

Set out to achieve the right balance between security and convenience. While usability and convenience is desired for a collaboration solution, security cannot be an afterthought. Rising cyber threats, accidental sharing of sensitive data, sloppy handling of personal intellectual information can cause immense financial and reputation loss to your business. Choose a collaboration solution that offers strong ransomware protection, data leak prevention and comprehensive endpoint device management features.

Money Doesn’t Grow on Trees

Midmarket firms don’t have the same IT budgets as large enterprises. Be resourceful and look for collaboration solutions that offer great value and ROI. With much competition in the space, there is a range of options that can fit your needs. Do your research, ask fellow IT managers and check with industry analysts. One insider tip: Look for a collaboration solution that offers free, external users accounts as this can save a lot of money for your organization.

Read More: Interview with Akemi Tsunagawa, Founder and CEO, Bespoke Inc

Information Control is Destiny

With all things being equal, choose a collaboration solution that supports open, industry document standards and doesn’t fall into the trap where your content gets locked into a proprietary document format or a closed system. If you do that, it’s very hard to migrate your information when you outgrow the system and your organization will be at a mercy of the solution provider.

Today’s midmarket firm is tomorrow’s large enterprise. As your firm grows, a flexible solution will be more adaptable to your changing business processes and workflows than a rigid solution. Find a solution that can fit your workflow rather than another way around.

Read More: Millennial Parents Feel More Secured about AI Babysitting their Generation Alpha Kids!

  1. NngSVRY says

    Medicines information. Generic Name.
    prednisone tablets in US
    All what you want to know about pills. Read now.

  2. NngSVRY says

    Meds information leaflet. Drug Class.
    how to get prednisone in USA
    Some information about drug. Get here.

  3. QqtWKHT says

    Medicine information for patients. What side effects?
    synthroid without dr prescription in USA
    Best what you want to know about drugs. Get information now.

  4. BmlHXIU says

    Medicines prescribing information. Cautions.
    where to get cheap lisinopril pills in Canada
    All information about drug. Read here.

  5. MviFGST says

    Pills information sheet. Short-Term Effects.
    cost of cheap colchicine in Canada
    All about drugs. Get here.

  6. KbdSATS says

    Drugs information. Drug Class.
    where buy xenical pill in the USA
    Actual trends of medicine. Get now.

  7. IrrWJWG says

    Pills prescribing information. Short-Term Effects.
    cost of cheap amoxil in the USA
    Some what you want to know about drug. Read now.

  8. ThgFKCM says

    Pills information. What side effects can this medication cause?
    can i order propecia in USA
    Some about medicine. Get now.

  9. YfoBILR says

    Medicament information leaflet. Generic Name.
    can you get generic synthroid in USA
    Some trends of drugs. Get information now.

  10. MnuXUBN says

    Medicine information leaflet. Cautions.
    can you buy cheap prednisone no prescription in US
    All trends of medication. Read here.

  11. AweAXVR says

    Medication information. Effects of Drug Abuse.
    cheap zithromax pills in USA
    All trends of medicament. Get information now.

  12. IdnZAMN says

    Medicines information. What side effects?
    generic prednisone
    Everything trends of medicament. Get here.

  13. SrdXIIB says

    Meds information for patients. Drug Class.
    diflucan without insurance
    Everything trends of medicament. Read information now.

  14. ZopALGA says

    Medicine information leaflet. Cautions.
    where to buy cheap prednisone in Canada
    Actual trends of pills. Get now.

  15. KxkVZRZ says

    Pills information leaflet. What side effects?
    generic valtrex
    Everything what you want to know about drugs. Get information now.

  16. EuoNGKW says

    Meds information sheet. What side effects can this medication cause?
    All what you want to know about medicines. Get here.

  17. VpgHBSO says

    Drug information. What side effects?
    Everything information about pills. Get here.

  18. CbnOTLQ says

    Drugs information for patients. What side effects?
    propecia buy
    Actual news about pills. Get now.

  19. RvpZAYB says

    Medicine information. Generic Name.
    All trends of medication. Get here.

  20. CqaDALT says

    Medication information leaflet. Generic Name.
    motrin no prescription in Canada
    Everything information about medication. Read now.

  21. NsoRNYV says

    Drug information. Brand names.
    where can i buy cheap valtrex without dr prescription in USA
    Some what you want to know about drug. Get here.

  22. NsoRNYV says

    Medicament information. Effects of Drug Abuse.
    where buy cheap valtrex in the USA
    Some information about medicine. Read here.

  23. XvyUCUQ says

    Pills information leaflet. What side effects?
    lioresal pills in the USA
    Best trends of medicines. Get information now.

Leave A Reply

Your email address will not be published.