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The 11 Best Collaboration Software for Productive Teams

81% of employees who’ve been using team collaboration software say that their productivity improved after using these apps. If you’ve stopped by Troop Messenger blog previously, you might know that we love to discuss top team collaboration software, compare their features and functionalities, and share results of our analysis with the world. We share these comparison articles not only to help our readers find the best office collaboration tool but also to share with them how telecommuting has been on the rise.

According to NYTimes, Telecommuting has risen 79 percent between 2005 and 2014 and now makes upto 2.6 percent of the American workforce, or 3.2 million workers. This explains why:

  • 9 out of 10 companies today are willing to adopt a cognitive collaboration solution “ASAP”
  • Microsoft Teams has more than 500,000 organizations on their platform
  • 48% of employees today prefer using collaboration tools for workplace communication
  • 97% of employees believe a lack of alignment and communication within a team impacts the outcome of a task or project

Let’s accept this: Cognitive Collaboration has transformed the way we work, and in order to adapt to this change, our teams need a state-of-the-art collaboration tool that can meet the demand of this fast-pacing era.

Read more: The Future of AI and Four New Demands on ERP Systems

With that belief in our mind, we’ve put together, in this article, a list of top 11 team collaboration in 2020:

1. Microsoft Teams: Hub for Teamwork in Office 365

Key Features:

  • Collaborate in files with built-in apps of Office-365
  • Communicate effectively through online meetings, web conferencing, and calling
  • Customize workspace by adding third-party apps
  • Office 365 End-to-end security, administrative control, and compliance
  • Microsoft Teams Support
  • Conversation channels: Standard and Private channel
  • Fast Searching on Information

What’s New?

  • Microsoft Teams Rooms: To start meetings with one touch, on time, experience-rich audio and video with the remote participants.
  • Desk Phones: Participate in audio conferences and Join calls by having teams UI on desk
  • Collaborate with supplier, vendors, and clients with selective admin control
  • Slash Commands: Short typed phrases preceded by Slash (/), cause a specific action within the application. For example, “/away” sends your status to Away.
  • Secure private channels
  • Custom Backgrounds
  • Content Cameras and Intelligent capture

What’s Missing?

  • Kanban Boards
  • Gantt Charts
  • Unified search for all products  

Pricing: 

  • Microsoft Teams: Free
  • Office 365 Business Premium: INR 660 per user/month
  • Office 365 E3: INR 1320 per user/month

2. Troop Messenger: Unified Business Communication Platform

Key Features:

  • Instant Messaging: One-On-One Messaging, Video and Voice Calling, and Unlimited Groups
  • Help Tile: Explore the latest versions, How-Tos, and FAQs on app use, and  app maintenance updates and latest news from TM Bulletin
  • Dashboard: For team, admins to perform all actions from purchasing subscriptions to adding new employees
  • Orange Member: Have a hassle-free collaboration with clients, vendors, and other company employees
  • Splashboard: To find all the functional features of Troop Messenger
  • Burnout: Confidentially chat in a private chat conversation window, where all chats will be deleted within a stipulated time period.
  • Forkout: Send a text to multiple individuals or groups, at one point of time
  • Sharing: File Sharing, Screen Sharing
  • Search: Global search, Text Search, Time filters, and Advance Search Filters
  • Live Chat Support: 24/7 technical assistance
  • Data Record: All details available at a flick of a finger
  • Message Search History: Retrieve all messages and files, Large Storage for an unhindered communication

What’s New?

  • Cattle Call (Video/Audio Conferencing)
  • Dropbox and Google Drive Integrations
  • Respond Later
  • Jumper: Private conversation with selected people
  • Fizzle Out: Sent Messages Get deleted automatically after a stipulated time period
  • Shoutout
  • Bunch it
  • Code Transfer and Compile
  • To-Do Targets
  • Click2Magic (Customer Support)

What’s Missing?

  • Kanban Boards
  • Gantt Charts

3. Monday.com: Team Management Application 

Key Features:

  • Dashboards: High-level overview of all work
  • Integrations: MailChimp, G-Suite, Slack, and more
  • Guest Permission: To share boards with guests
  • Manage team’s Workload: Charts, Boards, Calendar View
  • Timeline View to plan teamwork in the visual view
  • Two-factor authentication
  • HIPAA Compliance
  • 9% Uptime SLA
  • Google authentication
  • Self-Serve Knowledgebase and 24/7 Support
  • Single Sign-On (Okta, One login, Azure AD, Custom SAML)

What’s New?

  • Create detailed plans
  • Collaborate on deliverables
  • Track and monitor progress
  • Report on results
  • Diverse project management practices like PMBOK, Kanban, Scrum, and Agile

What’s Missing?

  • Repeating or scheduled tasks
  • Limited Project Management tools

4. ProofHub: All-In-One Project Planning Software

Key Features:

  • Create Discusses and bring selected participants at one place
  • @Mention to loop participants in the discussion
  • Create a content plan and prioritize tasks with deadlines
  • Kanban Boards: Divide tasks in workflows
  • Gantt Charts: Plan and Visualize workflow
  • Calendar View: Recurring tasks and automatic reminders
  • Chat: Team and Client Conversations
  • Multiple Languages: Set a language of your preference
  • Email-In: To become a part of tasks and discussions without having to log-in to ProofHub
  • White-Labeling: Add your team’s brand logo, custom domain, and a theme to match with its brand identity

What’s New?

  • Custom Roles: Admin can allow full, limited, or restricted access to the participants
  • Markup tools: Speed up the review of documents using markup tools
  • TimeSheets: Track time spent on tasks using the timers
  • Report: Detailed project and resource reports to plan ahead
  • IP restrictions: to avoid unauthorized access
  • APIs: To integrate easily with third-party services

What’s Missing?

  • Limited Integrations
  • Limited features in Gantt Chart

Pricing:

  1. Ultimate Control: $45 per month (Unlimited Users, 15 GB storage, & 40 Projects)
  2. Essential: $89 per month (Unlimited Users, 100 GB Storage & Unlimited Projects)

6. Quip: Collaborative Productivity Software Suite

Key Features:

  • 1-on-1 Chat, team chat rooms, comment on anything
  • SpreadSheets that drive results with live SalesForce
  • Collaborative Editing and Real-Time Chat
  • Embed Charts in Slides
  • Team-Based Slides with Feedback polls and Connect Live data
  • Advanced security features to increase trust, transparency, and compliance for security-conscious organizations

What’s New?

  • Edit live Quip documents, spreadsheets, slides in Salesforce
  • 2-way sync with Salesforce data
  • Spreadsheets with live Salesforce data
  • Sales, Service, and Marketing use cases

What’s Missing?

  • Lack of slide deck feature
  • Quip Lacks a clean UI/UX. The interface looks cluttered.

Pricing:

  • Starter Plan: Unlimited Documents, spreadsheets, and slides, $10 per user per month, billed annually
  • Enterprise Plan: Single Sign-on, Enterprise API, $25 per user per month, billed annually

6. TeamWork: Project Management Software

Key Features:

  • Communication: Messages, Chat, Files Sharing, Panoramic View of projects,  Board View, and Timer app to keep track of time
  • Plan: Gantt Chart, milestones setting, tasks and subtasks creation, task list templates, project owner, and calendar view to check events, tasks, assign or reassign work, and more.
  • Collaboration: Permission of users and their access, advance privacy settings, files and versioning, notebook, followers
  • Deliver: Board View to visualize task flow, tags of specific categories, filters, risk registers to manage all risks, billing, time logging, and defaults
  • Report: Portfolio, Filters, Project Updates, and Track History

What’s New?

  • Easily Track changes made to milestones and task deliverables
  • Check Workload to see what bandwidth is available on the team and individuals
  • Dashboard to view the key metrics for the team and review activity timelines

What’s Missing?

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  • Markup tools to Speed up the review of documents
  • Email-In: To become a part of tasks and discussions without having to log-in to TeamWork

Pricing:

  • Pro Plan: 100 GB file space, Upto 20 users, 20 project templates, and 300 projects, $9 per month, billed annually
  • Business: 250 GB file space, Upto 100 users, 50 project templates, and 600 projects, $15 per month, billed annually

7. Asana: Work Management Platform

Key Features:

  • Boards: Create a board project, add ideas, tasks, goals, filter tasks by the due date, add or delete columns
  • Timeline: Map out a project plan, turn a spreadsheet into timelines, import SVC file
  • Automation: Reliable, Error-proof processes with built-in templates for different projects
  • Forms: Work Request Forms and approval processes
  • Calendar: Create Tasks in Calendar, Subtask count, Choose a custom Colors on your Project Calendar, Change Due Date using Drag & Drop
  • Portfolio: Organize and track multiple projects in a single view.
  • Workload: Drag-and-drop task scheduling, Capacity planning, resource allocation, Project milestones viewable
  • Integrations: Slack, Google Drive, DropBox, G-Suite and More than 100 integrations to choose from

What’s New?

  • Multi-select bulk rescheduling
  • Overview of workload by person and project
  • Built-in Templates for project plan, marketing project, event planning and more

What’s Missing?

  • Custom Roles for Admin to allow restricted access
  • Markup tools to Speed up the review of documents
  • TimeSheets to Track time spent on tasks using the timers

Pricing:

  • Premium: Upto 15 users, $10.99 per user per month, billed annually
  • Business: $24.99 per user per month, billed annually

8. Wrike: Collaborative Work Management Tool

Key Features:

  • Interactive Gnatt Chart: Real-time work visibility
  • Workload View: Drag and Drop Interface and Efficient Resource Management
  • Automated Workflows: Templatizing project tasks, assignees, timelines, and dependencies
  • Dashboards: for status updates
  • Reports: for executive reviews
  • Calendars: to keep everything on schedule
  • Integrations: Salesforce, Google, JIRA, Microsoft, Slack, Tableau
  • Collaboration: @mention, task descriptions, comment, and feedback sharing
  • Communication: built-in communication tools, Live Editor and Wrike Proof function
  • Support: 24/7 support and vibrant user community

What’s New?

  • Dynamic Request Forms
  • Visual Dependencies
  • Wrike Proof Tool

What’s Missing?

  • Custom Roles for Admin to allow restricted access
  • Markup tools to Speed up the review of documents
  • TimeSheets to Track time spent on tasks using the timers

Pricing:

  • Professional: Upto 15 users, $9.80 per user per month
  • Business: Upto 200 users, $24.80 per user per month

9. Miro: Online Collaborative Whiteboard Platform

Key Features:

  • Single Sign-On
  • Authentication via Slack, Google, Office 365
  • Collaboration: Real-time collaboration, private board sharing, and video chat
  • Editable Unlimited boards
  • Multi-Projects
  • Custom Pre-made templates
  • Jira and Confluence integrations
  • Asana integration
  • CA Rally and Azure DevOps Integrations
  • Developer platform and API access
  • Kanban Framework
  • High-resolution exports
  • Unlimited external board viewers and commenters

What’s New?

  • Multiple-team setup for company-wide account management
  • Dedicated customer manager
  • Advanced administration and permission
  • Advanced security, including domain whitelisting and audit logs
  • Personalized onboarding program

What’s Missing?

  • Markup tools to Speed up the review of documents
  • TimeSheets to Track time spent on tasks
  • Detailed project and resource reports to plan ahead

Pricing:

  • Team: For the team of 5+ users, $8 per user per month, billed annually
  • Business: For a team of 20+ users, $16 per user per month, billed annually

10. Soapbox: Team Management App for Managers

Key Features:

  • Personalized homepage
  • App integrations
  • Collaborative Agendas: Shared agendas, Suggested online agenda items, File attachments, Agenda templates
  • Integrated Meeting: Meeting search, Meeting feedback, Meeting archives, Shared meeting notes
  • Next StepTracker: Assign Next Step and add deadlines to next step

What’s New?

  • Private notes
  • One-off meetings
  • Voting
  • Real-Time Commenting

What’s Missing?

  • Kanban Boards
  • Screen Sharing
  • Visual Dependencies

Pricing:

  • Basic: Free
  • Business: For a team of first 100 users, flat price of $7 per user per month, billed annually

11. Flock: Team Messenger and Online Collaboration Platform

Key Features:

  • Unlimited 1-1 and Group messages
  • Unlimited Private and Public channels
  • Searchable messages
  • Multiple team admins
  • Screen Sharing
  • Group Video calls
  • Active Directory Search
  • Single Sign-On
  • 24*7 Priority Support
  • Data encryption using TLS 1.2
  • Privacy of profile data and messages
  • Strict controls over data access
  • Third-Party apps and integrations
  • 9% Uptime

What’s New?

  • ToDos – Project management
  • Polls and Reminders, Notes
  • Real-time Active Directory sync with Microsoft Azure, OneLogin, Okta and Ping
  • External Access: Multi-channel and multi-contact guests
  • Process Templates

What’s Missing?

  • Kanban Boards
  • Gantt Charts
  • Visual Dependencies

Pricing: 

  • Pro: INR 199 per month
  • Enterprise: INR 349 per month

Choose the Best Collaboration Software for Your Team

While Microsoft Teams sure is becoming the prodigy of office collaboration tools, things are changing with the introduction of more next-gen communication apps like ProofHub and Monday.com.

If you are a small or medium organization, Miro and Wrike could be a good option because these two tools are great Slack alternatives, and they provide similar and better functionality.

But if you want to experience something extraordinary and ‘strictly-individual’ office software, our advice would be to switch to Troop Messenger. With this collaboration tool, you are in complete control of your workplace interaction.

Read more: 5 Ways an Onboarding Checklist Can Turbocharge Employee Productivity in Your Company

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