Messaging Architects, an eMazzanti Technologies Company and Microsoft 365 expert, explains how Microsoft Editor in Outlook helps users create more inclusive and professional email in a new article. The informative article first explains some of the AI-powered Editor features, such as stylistic suggestions.
The author then discusses how editor helps to refine text for professionalism and readability. He also explains the Editor option to search for age, culture, gender, race, and sexual orientation biased language. He concludes by reviewing configuration options, such as a preference for gender-neutral pronouns.
“With Microsoft Editor in Outlook, users can both proof and refine their writing to be more inclusive and professional in more than 20 languages,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects.
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Below are a few excerpts from the article, “Microsoft Editor in Outlook Promotes More Inclusive and Professional Email.”
AI-powered Intelligent Writing Support
“With Microsoft Editor, users benefit from a versatile writing assistant powered by artificial intelligence (AI). The familiar red and blue underlines still alert users to spelling and grammar corrections. But now, Editor also offers stylistic suggestions to help users make their emails more readable, more professional, and more inclusive.”
“Sometimes, users simply want to send a quick email with the assurance that they have fixed any glaring spelling and grammar errors. A click of the Spelling and Grammar button on the Review toolbar runs an immediate spelling and grammar check. Users can address corrections one by one, choosing to make the correction or ignore the suggestion.”
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Edit for Inclusivity
“Along with readability, Editor provides the option to edit for biased language. Depending on the options selected, it will search for bias in age, culture, gender, race, and sexual orientation. It will also highlight ethnic slurs and gender-specific language. For instance, instead of “postman,” it might offer gender neutral options such as ‘postal worker’ or ‘mail carrier.’”
Configure Microsoft Editor in Outlook Settings to Match Writer Needs
“To adjust the advanced editing options in Outlook, select File > Options > Mail. Under Compose Messages, click Spelling and Autocorrect. From the Proofing dialog box, users can adjust AutoCorrect options and tell Outlook what checks to include for spelling and grammar.”
Explore Microsoft 365 Options
Editor provides yet another example of Microsoft’s ongoing commitment to deliver intuitive business tools. For more information on how to get the most out of Microsoft features, contact the Microsoft 365 experts at Messaging Architects. From customizing Microsoft Teams features to fit business needs to understanding available information security options, they have business technology needs covered.
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