Leveraging the power of digital workplaces is now a priority for 87 percent of business managers and 62 percent of them are already implementing initiatives to digitize business processes and improve the overall productivity of their company. A digital workplace platform offers all the necessary support needed to unify internal communications, reduce operating costs, increase flexibility, and improve the overall employee experience. As digital workplaces continue to be steadily adopted by organizations globally, there are also some common myths that surround them.
Misconception 1: All the Collective Business Tools Are a Digital Workplace
Truth: A digital workplace isn’t a collection of tools. Instead, it focuses on how you can use all the necessary tools and features to accomplish your everyday work responsibilities. Most organizations use disparate SaaS applications that don’t overlap or integrate in any way. With a digital workplace, you can access all the required business tools from a unified single platform and in turn improve your efficiency and collaboration.
As a virtual replacement of the physical office space, a digital workplace can include different software, platforms, and devices that allow employees to perform their daily work. Though the exact definition of a digital workplace can vary greatly, at its core, it is about giving priority to employee experience and integrating technology in internal business processes of an organization to streamline and digitize operations.
A digital workplace allows you to:
- Closely integrate business processes and applications
- Collaborate easily even if your team members are working from different physical locations
- Make it easy for employees to access work data and files even when they are on the move
- Track the status of all the workflows and projects through a single dashboard
- Generate automated reports based on the captured data
Misconception 2: We Use Email and Slack, so We Already Have a Digital Workplace
Truth: A digital workplace isn’t about using a few SaaS applications that help you in streamlining communication. An ideal digital workplace platform includes all the tools that employees need to seamlessly communicate, collaborate, and perform their everyday work.
While emailing and collaborating with your team members is important, it is only a small part of a digital workplace. You are able to do much more with a digital workplace, including:
- Create structured and digitized workflows that reflect the internal business processes in your organization
- Automate mundane and repetitive tasks that do not require any human involvement
- Receive necessary approvals automatically and avoid any bottlenecks
- Create a seamless communication channel between employees through both private and public channels
- Digitize the entire project management process
By going beyond the basic communication tools, digital workplaces allow employees to get their work done more quickly. Employees no longer have to go back and forth between applications just to track down previous team communication and important work files. They can find and access just about everything through a single platform.
Misconception 3: “We Don’t Need a Digital Workplace Because We Are Too Big/ Too Small
Truth: A digital workplace is imperative for a business’s future success, regardless of the size of the company.
In today’s digital landscape, integrating digital workplace platforms as part of the Digital Transformation strategy has now become crucial for organizations. In fact, 95 percent of companies across the world agree that digital workplaces make their work environment more productive. And this has nothing to do with the size of the business.
In fact, digital workplaces are even more beneficial for small businesses and startups that are already short-staffed and strictly budgeted. With digital workplace tools, companies are able to automate parts of their business processes and allow their employees to focus on their core work instead.
For large enterprises with complex business processes that span across different departments, digital workplaces help digitize the business processes to make them more transparent and easy to track.
Cost savings is one of the biggest benefits of a digital workplace for both SMBs and enterprises. By selecting a single platform that lets you easily manage all the projects, processes, and tasks within your company, you are able to save costs since you no longer have to pay and manage multiple SaaS applications. This, in turn, frees up the funds in your organization that you can invest elsewhere.
Find the Right Digital Workplace Platform for Your Company
It’s clear from the busted myths that digital workplace platforms are now a necessity for companies if they want to get ahead of the competition and retain talent. As a result, a majority of the companies are already planning to invest in digital workplace platforms as part of their digital transformation initiatives in the next two years. After all, internally transforming businesses and then moving outwards is the best way to ensure success.
Read more: 5 Ways an Onboarding Checklist Can Turbocharge Employee Productivity in Your Company
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